Accounts Payable Specialist
Kforce Inc.

Job Info

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RESPONSIBILITIES:

Kforce has a client that is seeking an Accounts Payable Specialist in Saint Louis, MO.Summary:We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. The Accounts Payable Specialist will be responsible for managing and processing vendor invoices, ensuring accurate financial records, and maintaining strong relationships with vendors. This role is key in ensuring the smooth operation of the accounts payable function and supporting the company's overall financial health.Key Responsibilities:Invoice Processing:

• Review, code, and enter vendor invoices into the accounting system
• Ensure invoices are properly approved and matched to purchase orders
• Reconcile discrepancies between invoices, purchase orders, and receiving reports

Payment Processing:

• Prepare and process electronic transfers, ACH payments, and check runs
• Monitor payment schedules to ensure timely payments and take advantage of early payment discounts
• Handle urgent payment requests and ensure accurate and timely payment to vendors

Vendor Management:

• Communicate with vendors to resolve invoice or payment discrepancies
• Maintain vendor records, including W-9 forms and payment terms
• Reconcile vendor statements and address any discrepancies or missing invoices

Month-End Close Support:

• Assist with month-end closing by preparing journal entries and reconciling AP accounts
• Ensure proper accruals for month-end reporting
• Generate AP reports, including aging reports, and provide analysis as needed

Compliance & Documentation:

• Ensure compliance with company policies and internal controls related to payments and approvals
• Maintain organized records of all accounts payable transactions
• Assist with audits by providing necessary documentation and answering auditor inquiries

Process Improvement:

• Identify opportunities to improve the efficiency and accuracy of the accounts payable process

REQUIREMENTS:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
• 2+ years of experience in accounts payable or general accounting roles
• Strong understanding of accounting principles and accounts payable processes
• Proficient in accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel (VLOOKUPs, Pivot Tables)
• Excellent attention to detail, problem-solving skills, and organizational abilities
• Ability to communicate effectively and work collaboratively with vendors, team members, and other departments
• Experience in a high-volume, fast-paced environment is preferred
• Strong time management skills and ability to meet deadlines

Working Conditions:

• Typical office environment with standard working hours
• Occasional overtime may be required during month-end close or other peak periods

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