Accounts Receivable Clerk
Prairie State College

Job Info

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Posting Number:

S0380P

Classification:

Staff

DBM Rating:

B22

Position Number:

073

Position Title:

Accounts Receivable Clerk

Position Type:

Support Staff

Status of Position:

Staff - Full Time

Union:

Support Staff

FLSA:

Non Exempt

Position Summary:

Under general supervision, independently performs accounts receivable clerical functions, including processing refunds, payments, all collection activity and billing functions.

Reporting and Supervisory Relationships:

Direct reporting relationship to the Bursar.

Essential Responsibilities:

1. Receives and records tuition and fee payments, responds to student account inquiries, processes checks, processes refund files, processes receivables invoices, posts ACH payments to the proper account, maintains and reconciles petty cash drawer. 2. Assigns general ledger account coding to deposits and maintains deposit files. 3. Prepares invoices for all agency receivables, monitors client and sponsor payments, maintains related files, and acts as liaison between the college and outside sponsors. 4. Prepares student accounts to send to collection agency, records payments on those accounts received from our collection agencies, performs write off process related to collecting on delinquent accounts in a timely manner, and acts as liaison between the college and our collection partners. Maintains bankruptcy files and updates student accounts with bankruptcy information. 5. Verify discrepancies by and resolve clients' billing issues. 6. Facilitate payment of invoices due by sending bill reminders and contacting clients. 7. Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. 8. Performs other duties as required or assigned within the scope of the department, consistent with the role of this position, will include cashiering in the event of a personnel shortage. 9. Updates job knowledge by participating in educational opportunities.

Working Conditions/Physical Requirements:

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently/constantly in order to life, carry, push, pull or otherwise move objects.

Minimum Qualifications:

1. High school degree or equivalent. 2. One year of general clerical experience. 3. Demonstrated ability to operate 10-key adding machine and proficient in Microsoft Office, including Word and Excel. 4. Demonstrated oral and written communication skills necessary to interface with all levels of management and our partner agencies. 5. Must be detail oriented and focused upon the accuracy required to maintain student accounts.

Preferred Qualifications:

1.One year of accounting clerical experience. 2. Previous experience with Ellucian Colleague.

Salary:

MIN: $40,952 MID: $51,190 MAX: $61,427

Posting Date:

08/21/2024

Open Until Filled:

Yes

Special Instructions to Applicants:

All applications must be submitted electronically.

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