Admin Support Associate
University of North Carolina at Chapel Hill

Job Info

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Department:

Department of Health Sciences-405501

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

11/05/2024

Application Deadline:

11/14/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Associate - Journey

Salary Grade Equivalent:

GN04

Working Title:

Admin Support Associate

Position Number:

20067861

Vacancy ID:

P019797

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Typical 8-5PM on campus with no hybrid option. Nights and weekends occasionally for events. Plenty of notice would be given in advance to plan accordingly.

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$35,000 - $44,014

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

The purpose of the position is to serve as the primary front desk Staff Coordinator and provide administrative support for the Department of Health Sciences, Office of Student Services & Chair's Office. This includes all activities related to general greeting and customer services needs for all visitors. Answering and directing phone calls to necessary faculty and staff, ensuring mail/packages are delivered and disbursed properly, and maintaining the Student Services email address. This position will also conduct supply ordering for the Office of Student Services, Submission of Faculty leave time, Event planning/coordination as needed, Assist the Course Evaluations Manager with Evaluations for the entire department, Supervisor the work study students for the Student Services office and generally assist the Office of Student Services. Lastly, this position will assist administratively with new program development.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience:

This individual must be punctual, reliable, discrete, highly organized, flexible. First-rate customer service, excellent oral and written communication skills, the ability to interact effectively with a variety of staff, faculty, and students. Must have excellent attention to detail and prioritize workload. The ability to problem solve, use time management and successfully work independently. This position requires experience and proficiency with Microsoft Office Suite, Adobe, and Zoom.

Preferred Qualifications, Competencies, and Experience:

Previous experience and training with HIPPA and FERPA compliance in a workspace setting. Experience in a higher education administrative setting.

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Night work occasionally, Weekend work occasionally

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