Admin Support Specialist
University of North Carolina at Chapel Hill

Job Info

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Department:

Department of Health Sciences-405501

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

10/22/2024

Application Deadline:

11/04/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Specialist - Journey

Salary Grade Equivalent:

GN06

Working Title:

Admin Support Specialist

Position Number:

20067698

Vacancy ID:

P019747

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday. Flexible work arrangements on a hybrid schedule. In person at least 2 days per week.

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$40,059 - $50,169

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

This position will provide administrative support in the Office of Student Services. They will be assigned to work with the Division of Physician Assistant Studies in the Department of Health Sciences. This support will include responsibilities such as clinical administration and self-study support for the division. This position conducts overall program coordination such as student compliance/support during the pre-clinical phase, admissions, Registrar functions, accreditation support, and overall administrative support for faculty, account payables, and event support for the division they are assigned to.

This position will also be general support for other Office of Student Services staff, as needed. As Health Sciences expands to meet work force needs this position may include other support or program assignments as needed.

Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine's Working Forward initiative. As such, this position's work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit's business needs.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience:

A commitment to customer service experience including friendly customer care; excellent communication skills; must be a team player and be able to multitask and work under pressure; flexible hours including evenings and weekends. Experience with Microsoft suite required.

Preferred Qualifications, Competencies, and Experience:

A background in medical administrative support preferred or background in a higher education setting, including working with students, MDs and APPs. Experience with Zoom, Concur, CastleBranch, and EXAAT.

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Night work occasionally, Weekend work occasionally

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