Administrative Assistant, Division of Student Affairs
St. John Fisher University

Job Info

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Position Title:

Administrative Assistant, Division of Student Affairs

Overview:

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.

Job Responsibilities:

The Division of Student Affairs at St. John Fisher University is seeking applicants for an administrative assistant to join our team. Our work complements and supports student learning. The Administrative Assistant ensures the daily administrative operations of the office are accomplished professionally and efficiently.

Provide administrative and project support for the Vice President of Student Affairs and Dean of Students, Assistant Dean of Students, Director of Student Conduct, and Office of Campus Ministry.

• Manage calendars using Microsoft Outlook; schedule appointments and meetings
• Coordinate logistics to support appointments and meetings (such as catering, information needed prior, etc.)
• Answer phone calls and respond to emails
• Triage student concerns to appropriate offices
• Maintain inventory of office supplies, materials, etc.
• Manage room reservations for the Division
• Promotional and graphic design for Campus Ministry including promotional flyers, posters, social media and weekly community bulletin
• Basic book keeping and reconciliation of funds
• Administrative support for chapel events
• Maintaining chapel calendar
• Prepare student conduct reference forms for programs such as study abroad, transferring students, graduate schools, background checks and similar inquiries for signatures as needed
• Assume other responsibilities as assigned

Education / Experience:

Required:

• Associate's Degree or equivalent work experience.
• Desire to work in a student-centered environment.
• Excellent writing and interpersonal skills.
• Ability to Operate: phone, fax, printer, scanner, copier, etc.
• Computer Skills: Scheduling Software (Outlook), Word Processing, Excel.

Preferred:

• Experience working in a higher education environment.
• Computer Skills: Canva, Mailchimp, Powerpoint

Competencies / Skills:

• High degree of organization
• Ability to manage multiple priorities
• Offer assistance and information to students and their families with kindness, thoughtfulness, and discretion.
• Strong time management skills
• Attention to detail
• Collaboration
• Solutions-oriented approach to planning to meet department objectives

Supervision of Employees:

none

Work Environment:

Busy office with many interruptions. Must be available to work a limited number of extended hours, some weekends and for special events. This is a front office position and an organized, clean workspace is a must.

Equipment to be Used:

MS Office Suite (Excel, Word, Outlook, PowerPoint), Canva, Google Apps, Banner (data warehouse for all functional areas across campus), student conduct management system, R-25 (campus reservation software), fax, scanner, printer, copier, multi-line telephone

Job Type:

Full-time

Work Hours:

35 hours/week, 12 moths/year

Minimum Number of References Requested :

3

EEO Statement:

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location:

3690 East Ave., Rochester, NY 14618

FLSA:

Non-Exempt

Salary / Hourly Range:

$17.20 - $20.30 per hour

Notes:

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here

Posting Number:

S00656P

Open Until Filled:

Yes

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