Administrative Coordinator, US Medical Affairs
AstraZeneca

Job Info

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Job Title: Administrative Coordinator - US Medical Affairs

Location: Gaithersburg, MD

Introduction to Role:

Are you a seasoned administrative coordinator with strength in project support? If so, AstraZeneca is looking for you! We are a patient-centric organization, committed to meeting the unmet needs of patients worldwide. Our work environment encourages entrepreneurship, big thinking, and collaboration to turn the impossible into reality. If you are action-oriented, confident in leading, open to collaboration, and curious about the potential of science, then you're our kind of person.

Accountabilities:

You will provide direct support to our new Head of Medical Affairs USMA based on Gaithersburg, MD. Your role will be diverse and challenging, focusing on delivering high-quality professional business support to other senior leaders within our department as needed. Your responsibilities will range from managing sophisticated calendars, coordinating consultancy contract requests and handling multi-location domestic and international travel arrangements.

Typical Accountabilities include but are not limited to:

• Provide direct support to Head of Medical Affairs Department located in Gaithersburg
• Diary management - Manage sophisticated calendars for our Medical Affairs leadership team, schedule meetings, interviews, and special events; prioritize calendar conflicts.
• Provide specialist project-based business support when required, eg. Co-ordination of consultancy contract requests, assist with payment requests.
• Support MA team with team events in Gaithersburg, MD
• Handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
• Respond to more complex or escalated enquiries from other PA/administration staff
• Plan, organize, and schedule own workload through system maintenance so that all activities are completed accurately and on time
• Supporting onsite onboarding for ER&I Gaithersburg staff
• Create and maintain team distribution lists
• Support and contribute to creating a high performing business support team, facilitating good cross-team collaboration
• Manage expense reports for senior level executives
• Maintain/update department SPOL site
• Arrange department specific onboarding tasks for new starters

Essential Skills/Experience:

• High School Diploma or equivalent, Advanced degree preferred
• 5+ years of experience in an administrative role with direct support to VP executives or above
• Diary management experience/calendar experience
• Strong knowledge of Microsoft office - outlook and PowerPoint
• Experience working in a fast-paced global environment balancing competing priorities
• Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently

Desired Skills/Experience

• Pharmaceutical background
• Knowledge of systems such as SharePoint online, Concur, Coupa
• Ability to interact confidently with executives and employees at all levels
• Ability to prioritize time critical assignments
• Experience providing high quality, professional support service, working proactively and independently without day-to-day direction

The annual base pay (or hourly rate of compensation) for this position ranges from $30.38/hr to $45.58/hr. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we follow the science to explore and innovate. We are driven by our desire to understand and reveal new insights into some of the world's most complex diseases. Our inclusive environment allows us to work seamlessly as one, expanding our horizons by uniting the best from academia, biotechs, and the industry. This is the place to build a meaningful career as we push the boundaries of science to deliver life-changing medicines.

Are you ready to make a meaningful impact on patients' lives? Join us at AstraZeneca and be part of a dedicated Medical Affairs team. Apply now!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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