Department Administrator, Clinical (H)
University of Miami

Job Info

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The department of Medicine, division of Infectious Diseases, has an exciting opportunity for a full-time Department Administrator, Clinical to work on the UHealth campus. The Department Administrator, Clinical performs administrative work in conjunction with other department administrators to provide leadership to a specific functional area in the organization.

CORE JOB FUNCTIONS

• Develops policies and procedures for department operations, and ensures compliance.
• Develops and maintains systems for managing and reporting the department's activities.
• Maintains close liaison and positive working relationships with faculty, staff, and all other employees interfacing within the department.
• Provides leadership in developing business strategies and tactics to support the goals of the department and overall Health System strategic plans for market growth and development.
• Guides managers in developing skills and implementing performance management practices.
• Supports professional development of the workforce.
• Monitors staff and physician satisfaction.
• Provides administrative oversight to the division's practices, supporting the employment of the quality improvement process in improving operations.
• Directs the planning and strategic formation of clinical program goals.
• Analyzes and reviews financial and productivity reports.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions:

• Works collaboratively with the other administrators and affiliate institutional executives in developing clinical practice strategies and programs.

• Oversees the development of operating and capital budgets for the department and supports budget and contract negotiations with institutional affiliates and extramural funding sources.

• Assures sound financial management by overseeing the production and distribution of all financial, accounting, and budgetary reports.

• Fosters a smoothly functioning, efficient, customer service-oriented organization through operational integration, anticipation of problems, timely and effective resolution of disruptions, and continuous process improvement.

• Works closely with the Research Administration team to manage and administer a large, complex sponsored research portfolio including grants, contracts, clinical trials, and pre-award and post-award activity

• Maintains effort distribution reports for faculty and staff to ensure proper allocations of funding sources including grants and gift funding.

• Provides expertise and guidance in interpreting and ensuring compliance with federal, state, and local laws and regulations, and standards of accrediting agencies.

• Responsible for recruiting, hiring and onboarding of physicians and staff.

• Develops human resource plans and policies, and recruits, develops, and maintains the staff necessary to support the department.

• Analyzes staffing, financing, operations, policies, systems, and procedures to ensure an efficient and effective operation and to adapt to internal and external change.

• Develops business plans for proposed programs and services.

• Supports the determination of current and future space needs and utilization, maintains existing physical facilities, and oversees construction and renovation projects.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

• Participate in leadership committees to streamline processes.

• Serve as the Divisional leader for multiple institutional projects related to clinical operations.

• Administers the 340B drug pricing program for the division by managing operating margin and ensuring that funds are utilized for the benefit of the program and compliant with policies.

• Budgets and manages Ryan White Part A and C Medicine program funds for providers and staff, assisting with audits and program income.

• Oversees the Infectious Disease Elimination Act (IDEA Exchange) Program that strives to reduce the spread of blood-borne diseases through harm reduction in South Florida

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor's degree in relevant field required
• Minimum 5 years of relevant experience required

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals and objectives that support the strategic plan.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to exercise sound judgment in making critical decisions.
• Ability to maintain effective interpersonal relationships.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full timeEmployee Type:StaffPay Grade:H15

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