Events Coordinator
Boise State University

Job Info

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Job Summary/Basic Function:
Manage the scheduling, event coordination, and calendars for multiple campus venues and facilities using a computerized reservation system.
Department Overview:
The College of Arts and Sciences, the largest academic unit on campus, is pleased to hire an events coordinator to help support the event needs of COAS, the School of the Arts, the School of the Environment, and the School for the Digital Future.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.
Essential Functions:
60% of Time the Events Coordinator will:

• Interpret and/or explain policies and procedures as pertaining to the designated venues.
• Conducts pre-event planning and coordination meetings with clients and will also serve as an Event Manager as they are the direct contact between the client and the facility.
• Coordinates, collects, organizes and distributes information from event and conference planners and staff.
• Schedules all public meeting facilities using scheduling software.
• Coordinates conference services with campus departments such as University Dining, Athletics, FO&M, Campus Rec, Morrison Center, Security, Yankee, and Parking.
• Meets with clients to determine needs and provide technical assistance in the planning stages of each conference.

35% of Time the Events Coordinator will:

• Coordinates with Communications/Marketing staff to promote College of Arts and Sciences events - including those related to the School of the Arts, the School of the Environment, and the School for the Digital Future.
• Manages calendar for the Keith and Catherine Stein Luminary space and class/group reservations in coordinator with School of the Arts staff.
• Assist in the coordination of recruitment, retention, marketing, and other programmatic events as needed.
  May occasionally conduct tours of the Center for the Visual Arts building on campus.
• Administration (answering phones, monitoring email accounts, greeting visitors, etc.) for events-related queries in the College and Schools.
• Coordinate with campus staff for various logistics efforts including School or Research Center conferences, showings, speakers, etc.

5% of Time Events Coordinator:

• Perform other duties as assigned

Knowledge, Skills, Abilities:

• Knowledge of principles and processes for providing customer and personal services
• Experience of event scheduling and planning
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Talking to others to convey information effectively
• Attention to detail

Minimum Qualifications:
Bachelor's Degree and 2 years experience or relevant professional experience.

Preferred Qualifications:
Previous events management experience preferred. Salary and Benefits:

The salary is $47,320.00. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:
Please submit your resume and cover letter detailing your qualifications for the position. Be prepared to provide 3 professional references upon request.
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/

Advertised: October 9, 2024 Mountain Daylight Time
Applications close: October 23, 2024 11:55 PM Mountain Daylight Time

This job has expired.