Executive Assistant
ATTINDAS

Job Info

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Description
Position at Attindas - US

Attindas Hygiene Partners designs, manufactures, and markets absorbent hygiene products. The company sells adult incontinence and infant diapers, among other products, into the healthcare, retail, and direct-to-consumer channels under brands including Attends, Indas, and Comfees as well as a wide range of private label brands for retailers.

Mission: We champion health, dignity and comfort.

Vision: To be a global leader in absorbent hygiene by meeting consumers' diverse needs through effective, affordable and widely available personal care solutions.

OUR VALUES: Caring, Agile, Innovative, Unique, Personal, Genuine

Job Summary

Provide high level complex and confidential executive administrative support to the President, CFO, Global VP HR and additional support to other Global Leadership Team Executives and their staff as warranted. Coordinate all internal and external office management support services. Plan and executive internal and external meetings and events.

Key Responsibilities

• Manage and maintain executives' complex schedules, executing meetings/ appointments, and providing all domestic and international travel arrangements
• Administration of executives' and employees' expense reports
• Coordinate and maintain appropriation requests
• Prepare requisitions/purchase orders/invoices for processing
• Office management administration to include working with vendors/suppliers, preferred hotels, and property management
• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
• Provide office administration by coordinating and implementing administrative procedures and monitoring administrative projects (phone lists, copier agreements, office supplies, kitchen supplies)
• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
• Preparation for new hires. Office space (name plates, phone extension, IT, office supplies, set up of space), new hire packets, welcome bags, new hire paperwork.
• Management of EE Recognition programs (Kudos, Champion Awards, STAR Awards, Jill Lewis Award, Dolores Perez Award).
• Prepare outgoing mail/packages via USPS, FedEx and UPS
• Maintain filing system and tracking of documents
• Plan office gatherings/internal-external meetings/events, Calendaring, coordinating travel, securing meeting space, preparing/distributing agendas, securing catering, decorating, and materials etc.
• Personal Assistant activities to support the President & CEO

Experience/Skills Required

• Strong interpersonal skills; highly organized with sense of responsibility; excellent command of English grammar for verbal and written communication; ability to learn quickly and work with little to no supervision.
• 5+ years of experience as executive assistant to senior level executives.
• Proficiency with computers and office equipment with a wide variety of knowledge of office software to include Outlook, Word, Excel and PowerPoint.
• Higher secondary education and certifications or AA degree

Preferred Qualifications, Professional Experiences

• Knowledge of technical and business vocabulary; detailed knowledge of company operations and organizational procedures, working knowledge of Microsoft Office software.
• 8+ years of experience as an executive assistant to senior level executives in fast paced confidential environment.
• AA degree or BA/BS degree in business administration or related field.

Attindas is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.

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