Executive Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Position Description:

Beacon Hill is seeking an experienced and proactive Executive Assistant to support our client's executive team. This role is ideal for a confident professional who thrives in taking initiative, pulling tasks without being prompted, and driving improvements through suggestions, new processes, and best practices. The primary objective is to provide high-level support to the executive team, ensuring their time is maximized and efficiently managed.

Key Responsibilities:

• Provide comprehensive administrative support, including calendar management, travel arrangements, and miscellaneous tasks.
• Handle all administrative needs, no matter how small, with professionalism and efficiency.
• Attend board meetings, take detailed meeting minutes, and ensure that follow-up actions are clearly documented and tracked.
• Prepare and distribute meeting agendas, materials, and reports as needed.
• Assess ongoing activities, identify work that needs to be done, and fill in gaps by taking ownership of tasks.
• Anticipate the needs of the VP and address them proactively to free up time for high-priority responsibilities.
• Coordinate a variety of events, from small meetings to large-scale gatherings.
• Manage vendor relationships, oversee event logistics, and ensure all events are executed smoothly and professionally.
• Identify opportunities to streamline processes, create new systems, and implement best practices that enhance the overall efficiency of the team.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong ability to manage multiple tasks with attention to detail and a high degree of accuracy.
• Exceptional organizational skills and the ability to anticipate needs and act with minimal direction.
• Experience attending board meetings, taking minutes, and providing polished and professional support in high-stakes environments.
• Proficiency in event planning and vendor management.
• Strong communication skills, both written and verbal, with the ability to interact professionally with board members, stakeholders, and external partners.
• Ability to create, influence, and execute new processes and best practices.
• High level of discretion, integrity, and professionalism in handling sensitive information.

Personal Attributes:

• Confident, proactive, and resourceful.
• Able to work independently and as part of a team.
• A problem-solver who takes initiative and makes thoughtful, strategic decisions.
• A polished professional with a positive attitude and a strong commitment to the organization's goals.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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