Executive Assistant
Kforce Inc.

Job Info

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RESPONSIBILITIES:

Kforce has a client in Agoura Hills, CA that is seeking a highly skilled, proactive, and detail-oriented Executive Assistant to support an executive in a dynamic and fast-paced environment. This role is critical in ensuring the seamless execution of responsibilities, acting as a trusted partner, and providing high-level administrative and strategic support. The ideal candidate will have exceptional organizational skills, discretion, and the ability to handle multiple priorities with professionalism.Key Responsibilities Include but are not limited to:

• Manage an executive calendar, including scheduling meetings, appointments, and travel arrangements
• Screen and prioritize incoming communications (emails, calls, correspondence) and delegate as appropriate
• Prepare and edit documents, reports, presentations, and briefing materials
• Organize and maintain files, ensuring easy access and confidentiality
• Prepare and organize clear, concise meeting notes to ensure accessibility and understanding from the broader executive audience
• Act as a liaison between an executive and internal/external stakeholder
• Support coordination of cross-departmental initiatives led by an executive
• Manage and track projects and deadlines, providing regular updates and status reports
• Ensure follow-ups on critical tasks and commitments
• Assist with preparation for high-level meetings, including creating agendas, compiling research, and summarizing outcomes
• Anticipate needs by proactively identifying challenges and opportunities
• Contribute to special projects and initiatives, offering insights and administrative execution
• Develop a deep understanding of organizational goals and priorities to align tasks accordingly
• Represent the company in a professional manner in all communications and interactions
• Coordinate and manage external engagements, such as speaking events or partner meetings

REQUIREMENTS:

• Bachelor's degree in Business Administration, Communications, or a related field preferred
• 3-5+ years of experience in Administrative and or executive-level administrative support, preferably in a corporate, government, or non-profit setting
• Exceptional organizational and time-management abilities
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite, Google Workspace
• Capable of managing complex calendars and competing priorities

Attributes:

• High level of discretion, emotional intelligence and professionalism at all times
• Proactive problem-solver with a strategic mindset
• Adept at working under pressure and adapting to changing priorities
• Collaborative and approachable, with a professional demeanor

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