Executive Assistant
The Judge Group Inc.

Job Info

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Location: Eagan, MN
Salary: $20.00 USD Hourly - $30.00 USD Hourly
Description:
Executive Assistant

Location: Hybrid 2 days per week in Eagan, MN

Role Overview: The Executive Assistant provides high-level administrative support to multiple executives, handling a broad spectrum of tasks that are critical and confidential. Initially supporting four Vice Presidents, the role may adapt to support changes in executive staffing.

Key Responsibilities:

• Efficiently manage executive calendars, ensuring professional communication while responding to and forwarding messages.
• Independently create and design reports, documents, presentations, and spreadsheets, adhering to established templates when necessary.
• Coordinate scheduling for in-person and virtual meetings, reserve conference rooms, and arrange travel itineraries.
• Proactively anticipate executive needs with minimal guidance.
• Field and screen incoming calls, visitors, and emails, tailoring the approach to each Vice President's preferences.
• Address inquiries, providing information as needed, and occasionally handling complex queries.
• Compose draft correspondence for executive review and finalization.
• Identify and address potential issues proactively, often without assistance.
• Master and provide support for technology used in meetings and presentations, including teleconferencing and various devices.
• Generate and oversee administrative support tickets as required.
• Offer leadership and assistance to the administrative assistant team when necessary.
• Undertake additional tasks as assigned.

Essential Skills & Experience:

• Minimum of four years' experience in executive support, considering all relevant backgrounds including work history, education, transferable skills, and military service.
• Proficient in advanced calendar management and scheduling.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with virtual meeting platforms like Microsoft Teams and Zoom.
• Strong organizational abilities, coupled with effective communication and relationship-building skills.
• Discretion in handling confidential information.
• Professional and approachable demeanor with all internal and external contacts.
• Judicious and timely in addressing sensitive internal matters.
• Competent in written communication.
• Quick learner with the ability to grasp organizational structure, policies, and procedures.
• Skilled in negotiation and customer engagement, with the ability to redirect inquiries appropriately.
• Capable of managing multiple tasks under strict deadlines and maintaining high-quality standards.
• Autonomous decision-making and problem-solving capabilities.
• Eagerness for ongoing learning and development.

Preferred Qualifications:

• Associate's degree.
• Experience with ServiceNow or similar ticket management systems is advantageous.

Contact: jgohman@judge.com

This job and many more are available through The Judge Group. Find us on the web at www.judge.com

This job has expired.