Executive Assistant- US
American Cybersystems, Inc.

Job Info

Innova Solutions is immediately hiring a Executive Associate
Job Title: Executive Associate
Position type: Full-time Contract
Duration: 12 Month
Location: New Brunswick, NJ

Pay range: $25-$ 29.37/Per Hour

As a Executive Associate, you will:
The Executive Associate position provides administrative support for the Analytical Strategy & Operations ("ASO") team. They will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities include, but are not limited to:
- Demonstrate strong interpersonal skills and diplomacy in all levels of management
- Work with minimal supervision, have strong initiative and follow up with focus on details
- Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines
- Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs
- Maintain current Share Point sites, along with creation of new Share Point sites, as needed
- Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses
- Prioritize and complete support requests in a timely manner - purchase order requests, etc.
- Maintains professional and technical knowledge by remaining current with client continuous learning modules
- Provide back up support as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences
The Executive Associate position provides administrative support for the Analytical Strategy & Operations ("ASO") team. They will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities include, but are not limited to:
- Demonstrate strong interpersonal skills and diplomacy in all levels of management
- Work with minimal supervision, have strong initiative and follow up with focus on details
- Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines
- Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs
- Maintain current Share Point sites, along with creation of new Share Point sites, as needed
- Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses
- Prioritize and complete support requests in a timely manner - purchase order requests, etc.
- Maintains professional and technical knowledge by remaining current with client continuous learning modules
- Provide back up support as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences
Key Competencies:
- High School degree, some college or degree desirable
- 8 years administrative or comparable experience; prior client and Project Coordinator experience preferred
- Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel and standard applications)
- SharePoint experience and knowledge
- Knowledge of Systems and Processes, including Concur, SAP, Purchase Orders/Requisitions
- Successful candidate must be able to learn new tools and systems in an ever evolving environment

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Sara Almas
Team Recruitment
Sara.Almas@innovasolutions.com

PAY RANGE AND BENEFITS:
Pay range: $25-$ 29.37/Per Hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:
One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022)
ClearlyRated® Client Diamond Award Winner (2020)
One of the Largest Certified MBE Companies in the NMSDC Network (2022)
Advanced Tier Services partner with AWS and Gold with MS
Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.