Finance Manager - IHR Administrative Operations
University of Illinois

Job Info

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Finance Manager - IHR Administrative Operations

IHR Administrative Operations

Job Summary
Assists with overseeing the operational and fiscal management of Administrative Operations within Illinois Human Resources (IHR) serving as a finance and budgeting expert on policy, process, and systems. The role consults with leaders and supervisors on budget planning, risk mitigation, and financial reporting and analysis. This position reports to the Executive Director of Administrative Operations.

Duties & Responsibilities

Strategic Planning:

• Serve as a resource to Assistant Chancellors on budget projections, hiring plans, and other resource planning activities.
• Generate and analyze reports contributing to the Annual Budget Report, recommending unit budget allocation to administration.
• Participate in the annual unit deficit review and the related reduction plans.
• Establish internal protocols and identify training opportunities to increase business/finance policy literacy within IHR.
• Provide financial statements and reports (narrative, graphical, and statistical) in response to ad hoc and other data requests for strategic planning and decision-making.

Finance & Budgeting:

• Monitor fund balances to maintain financial stability and ensure compliance with organizational policies.
• Ensure funds are utilized appropriately according to fund type.
• Conduct regular reviews of monthly statements to identify discrepancies, ensure accuracy, and facilitate corrective action.
• Oversee C-FOAPAL maintenance, regularly evaluating existing strings and processing open/closure requests as appropriate.
• Manage ledger 3 self-supporting funds, including rate calculation processes and managing over/under recovery activities.
• Oversee the management and implementation of internal controls.
• Serve as a resource to IHR staff, providing guidance, as needed, on business functions such as purchasing, contracts, P&T-Card management, etc.

Operations:

• Serve as a resource to IHR staff on day-to-day operations as needed.
• Lead optimization efforts by updating and/or creating standardized templates, checklists, file naming conventions, and reference material for IHR business procedures.
• Serve as a backup and/or delegate as assigned by the Executive Director of Administrative Operations.

Other Related Duties as Assigned

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

• Comprehensive understanding of University systems, including how various systems interrelate both theoretically and in practical, day-to-day operations.
• Working knowledge of University of Illinois business policies, procedures, and financial systems.
• Graduate of the University of Illinois Business Administrators Certification Program
• Demonstrated experience with Banner Program Codes and NACUBO Functions.
• Demonstrated experience with Ledger, 3 Self-Supporting fund types and associated rate setting.
• Demonstrated experience with Microsoft products, including Word, Excel, and Adobe Acrobat.

Knowledge, Skills and Abilities

• Effective analytical, organizational, and problem-solving skills required.
• Strong technical skills necessary to analyze, research, and maintain detailed financial data and develop reports.
• Ability to bridge the gap between theoretical frameworks and hands-on functionality
• Ability to understand and communicate the broader issues and implications during the decision-making process
• Capacity to exercise discretion and independent judgment

Appointment Information

This is a 60% part-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 8/20/2024. The previously determined salary range for this position is $50,000 to $55,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Hybrid work options are available for this position. This position is not eligible for sponsorship.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Monday, October 14. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kiener2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1026485
Job Category: Administrative
Apply at: https://jobs.illinois.edu

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