Inventory Manager
Dartmouth College

Job Info

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Posting date:

11/27/2024

Open Until Filled:

Yes

Position Number:

1129158

Position Title:

Inventory Manager

Department this Position Reports to:

FOM

Hiring Range Minimum:

$74,000

Hiring Range Maximum:

$85,100

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Location of Position:

Hanover, NH

Remote Work Eligibility?:

Onsite only

Is this a term position?:

No

If yes, length of term in months.:

n/a

Is this a grant funded position?:

No

Position Purpose:

Under the supervision of the Director of Customer Relations and Logistics, working in partnership with the Asset and Preventive Maintenance Manager, and Facilities management, is responsible for overseeing the management, tracking, and distribution of all materials, supplies, and equipment used within the department. This includes ensuring adequate stock levels, maintaining accurate inventory records, coordinating with vendors and suppliers, and implementing systems to streamline inventory processes. The Inventory Manager will play a key role in supporting the daily operations of the facilities team and contributing to the efficient management of campus resources. By implementing an inventory management strategy this position will optimize the supply chain, reduce costs, and improve customer service. Will be customer service focused.

Required Qualifications - Education and Yrs Exp:

High School plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• High school diploma or equivalent required; Associate's or Bachelor's degree in business, supply chain management, or a related field preferred.
• Minimum of 3 years of experience in inventory management, preferably in a facilities, maintenance, or operations setting.
• Valid driver's license and ability to qualify as a Dartmouth Approved Driver.
• Experience with purchasing, vendor negotiations, and cost control.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel, Word, etc.) and inventory management software.
• Basic knowledge of safety and environmental regulations related to inventory and materials handling.
• Must possess a personable demeanor and strong customer service skills.
• Five-plus years' experience working in a customer service centered environment.
• Proficient in using email, Word, and Excel software.

Preferred Qualifications:

• Knowledge in handling hazardous materials.
• Knowledge of building construction and maintenance practices.
• Experience working with Computerized Maintenance Management Systems (CMMS).

Department Contact for Recruitment Inquiries:

Campus Services HR

Department Contact Phone Number:

603-646-3323

Department Contact for Cover Letter and Title:

Director of Customer Relations & Logistics

Department Contact's Phone Number:

603-646-3323

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Preferred, but not required

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/76785

Description:

Inventory Management

• Develop and maintain accurate and up-to-date inventory records for all supplies, equipment, and materials used within the Facilities Department.
• Conduct regular inventory audits to ensure stock levels align with recorded data and identify discrepancies.
• Track usage and consumption patterns to predict future inventory needs and adjust orders accordingly.
• Organize inventory storage areas to optimize space, accessibility, and safety.
• Receive and inspect deliveries for quality and quantity, documenting any discrepancies or damages.
• Ensure that inventory items are properly tagged, labeled, and logged into the inventory management system.
• Coordinate the distribution of materials and equipment to various departments within the Facilities team, ensuring that the necessary resources are available for maintenance and projects.
• Oversee the ordering of supplies and materials, ensuring adequate stock levels are maintained while avoiding overstocking.
• Manage relationships with suppliers and vendors, and delivery schedules to ensure cost-effective purchasing
• Work closely with other facilities staff, including maintenance technicians and custodial staff, to ensure that inventory needs are met promptly.

Percentage Of Time:

50

Description:

Data Management and Reporting

• Develop and maintain an inventory management system (manual or software-based), ensuring accurate tracking of items from receipt to usage.
• Generate regular reports on inventory status, usage trends for the Director of Customer Service or relevant department leadership.
• Develop and implement procedures for inventory control, loss prevention, and security of supplies.

Percentage Of Time:

20

Description:

Compliance and Safety

• Ensure that inventory management practices comply with college policies, industry standards, and environmental regulations.
• Follow all safety protocols in the handling, storage, and disposal of hazardous materials and chemicals.
• Maintain proper records for auditing purposes and assist in any external or internal audits as required.

Percentage Of Time:

10

Description:

Continuous Improvement

• Identify opportunities to improve inventory processes and systems for greater efficiency and accuracy.
• Stay informed about new inventory management technologies and best practices to enhance the department's operations.

Percentage Of Time:

10

Description:

Culture and Employee Belonging

We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.

• Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
• Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
• Willingness to foster a growth mindset in the areas of cultural, belonging and inclusion across the division. Collaborates, when appropriate, on other DEI-related initiatives within the division and College.

Percentage Of Time:

10

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

This job has expired.