Litigation Secretary
Roth Staffing Companies

Job Info

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Job Posting: Litigation Secretaries (Junior & Senior) - Law Firm in San Francisco
Location: Hybrid (3 days in-office, 2 days remote)
Salary (DOE):

• Junior Litigation Secretary (1-3 years experience): $65,000 - $80,000
• Senior Litigation Secretary (3-10 years experience): $80,000 - $110,000

A prominent law firm in San Francisco is seeking two Litigation Secretaries to join its dynamic team. These positions offer a hybrid work schedule (3 days in-office, 2 days remote) and provide an excellent opportunity to work with a top-tier litigation team in a collaborative and fast-paced environment. We are looking for both Junior (1-3 years of experience) and Senior (3-10 years of experience) Litigation Secretaries to support our attorneys with a variety of litigation tasks.

Key Responsibilities:

• Prepare, proofread, and format legal documents including motions, pleadings, discovery, and correspondence.
• Create and format Table of Contents (TOC) and Table of Authorities (TOA) in legal filings.
• E-file documents in both state and federal courts.
• Maintain and update court calendars for key filing deadlines, hearings, and trials.
• Manage and prioritize multiple tasks in a fast-paced environment.
• Coordinate and schedule meetings, depositions, and court appearances.
• Assist with trial preparation, including assembling exhibits and managing case files.
• Provide general administrative support to attorneys, including handling phone calls, managing emails, and coordinating travel arrangements.
• Perform routine office tasks, such as filing, scanning, and organizing case files.
• Other duties as required to support the litigation team.

Requirements:

Junior Litigation Secretary (1-3 years of experience):

• Minimum of 1 year of experience as a litigation secretary in a law firm setting.
• Proficiency in State and Federal e-filing, including knowledge of CM/ECF.
• Experience with court calendaring and tracking deadlines.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and work efficiently under pressure.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent proofreading and editing skills.
• Strong communication skills, both written and verbal.

Senior Litigation Secretary (3-10 years of experience):

• Minimum of 3 years of experience as a litigation secretary in a law firm setting.
• Extensive experience with State and Federal e-filing systems, including CM/ECF and PACER.
• In-depth knowledge of court calendaring, filing deadlines, and legal procedures.
• Advanced skills in formatting TOCs/TOAs and preparing legal documents for filing.
• Proven ability to prioritize and manage a high-volume workload while meeting deadlines.
• Strong attention to detail and ability to spot errors or inconsistencies in legal documents.
• High-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent proofreading, editing, and drafting skills.
• Strong communication skills with the ability to interact with clients and attorneys.

Additional Qualifications for Both Roles:

• Strong work ethic, professionalism, and confidentiality.
• Ability to work independently and collaboratively with attorneys and other staff.
• Excellent problem-solving and time-management skills.
• Familiarity with litigation case management software is a plus.
• Experience in a busy litigation firm or practice is preferred.

We are an equal opportunity employer and welcome applicants from diverse backgrounds. Join our team and be

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