Office Assistant II, Temporary
Joliet Junior College

Job Info

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Position Title:

Office Assistant II, Temporary

Job Description:

POSITION TITLE: Office Assistant II (TEMPORARY)
STATUS:Part Time
DEPARTMENT: Student Accounts & Payments
DIVISION: Administrative Services
CLASSIFICATION: Non-exempt
UNION: TOSSC
REPORTS TO: Bursar, Student Accounts
PLACEMENT: Grade 107
MINIMUM PAY RATE:$22.04

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
Under the direction of the Bursar, Student Accounts & Payments, the Office Assistant II B provides quality customer service in a team-focused, fast-paced, demanding and continuously evolving environment. Position is responsible for billing and collections, payment plans, receipt of tuition and other miscellaneous payments, processing refunds, monitoring and managing delinquent accounts and coordinating with other student service departments. Position requires maintaining a high level of confidentiality of college and student accounts while complying with the Federal Right to Privacy Act (FERPA), college, state and federal regulations.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Receive, research and review, process, record and deposit all monies for the institution in accordance with established departmental procedures in an accurate, professional and timely manner. Open/close office and ensuring security and safety at all times.
2. Effectively and professionally communicate with customers.
3. Provide cash management support to departments within the college for various campus services.
4. Maintain software and outsourced vendor service relationships as related to student accounts.
5. Perform all accounting, invoicing and refunding related to student accounts receivables and payables in accordance with established guidelines, college policies and federal laws and regulations. Provide information regarding 1098T student tax forms.
6. Train and provide support to employees on and off campus in relation to accounts receivable processes.
7. Coordinate, maintain and assist with collection efforts of delinquent accounts collaborating with collection and legal agencies.
8. Prepare data and trend analyses related to student/employee data as needed for executive management and provide assistance during college's annual audits.
9. Participate in the goals and objectives of the department and college.
10. Participate in professional and personal development as needed. Serve on college committees/teams.
11. Perform related duties as assigned.

MINIMUM QUALIFICATIONS
1. High school or equivalent.
2. Three (3) years of student accounts receivable or similar accounting experience.
3. Experience with Microsoft Office Suite and Internet.
4. Ability to effectively and efficiently function in a fast-paced, high pressure environment with frequent interruptions.
5. Ability and willingness to work cooperatively with a diverse population, courteous, dependable and personable with strong organizational and communication skills.
6. Flexibility to adjust scheduled hours as needed.
7. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
8. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS
1. Associate's degree.
2. Experience with supporting customer and student financials in Ellucian, Workday or other ERP systems.
3. English and Spanish verbal and written communication proficiency.
4. Demonstrated multicultural competence.

WORK SCHEDULE
1. 28 hours maximum
2. Primary work hours Monday-Thursday between the hours of 11:00am - 6:00pm Fridays 12:30pm - 4:30pm
3. Flexibility to adjust scheduled hours at peak times of the year (summer, spring break, Saturday prior to semester start & tuition due dates)

PHYSICAL DEMANDS
1. Normal office physical demands.
2. Ability to travel between campus locations and to and from community events.

WORKING CONDITIONS
1. Duties are performed indoors in the usual office environment.

Full Time/Part Time:

Part time

Union (If Applicable):

Scheduled Hours:

28

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