Office Coordinator
SJW Corp

Job Info

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Job Title 
     Office Coordinator            |          Requisition ID        req779  Type of Employment   
     Regular Full-Time Employee           |          Job Openings     1 Compensation Range        0.00 - 0.00           |           Compensation Type
     Annual Salary  

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The Texas Water Company is actively seeking talented, driven and highly-productive applicants for the position of Office Coordinator to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package.  

PositionSummary
Under the general direction of the StatePresident, the Office Coordinator provides varied, highly responsible, andoften confidential administrative support to the COO and State President;coordinates and participates in office support; performs other work asdirected.

This role is distinguished by the scope ofresponsibilities originating from an administrative level requires the frequentuse of supervision, discretion, initiative, independent judgment, and a highdegree of tact and prudence.

SpecificResponsibilities
Responsible for providing administrative support to the COO and State President by performing complex administrative and clerical duties (heavy calendaring, expense reports, etc.).
Recommend improvements in workflow, procedures, and use of equipment to improve effectiveness and efficiency.
Performs general clerical duties in a timely fashion, including but not limited to photocopying, mailings, and filing.
Manages day-to-day operations of office and coordinates with staff at other company campuses as needed.
Receives and screens telephone calls, greets staff and visitors in a professional manner.
Maintains an inventory of office supplies for corporate office.
Assists with facilities maintenance by reporting and scheduling repair services.
Manages COO and president's meetings by reserving rooms, setting up equipment and ordering/setting up catering as needed (President's Roundtable Luncheons, Monthly Birthday Celebrations, Leadership on Tap, etc.)
Organizes and manages receipts and processes expense reports for COO and President. Also, manage and track direct reports WEX for COO and State President.
Assists with scheduling travel arrangements in support of the COO and president.
Assist with monthly mileage reports for State President.
Provides backup assistance in support of absence of corporate executive assistants, as needed.
Ad hoc tasks for COO, State President, and office staff, as needed.


RequiredKnowledge Skills & Abilities
Excellent clerical and administrative skills
Proofing/reviewing confidential documents for completeness, accuracy, formatting, and grammar.
Knowledge of standard office administration, office equipment, record keeping, report preparation, and filing methods
Ability to use initiative and independent judgment within established guidelines.
Use tact, discretion, and prudence in establishing and maintaining effective working relationships with government officials and representatives of business and community organizations.
Utilize a personal computer and current applications of word processing or spreadsheet software programs (MS Office applications)
Excellent written and oral communication skills.

RequiredEducation and Experience
A high school diploma is required.
1-2 years office administration experience is desirable.
Experience in dealing with representatives of government, business, or community organizations is highly desirable.

OtherRequirements
Must possess a valid driver's license (minimum Class C) and have a satisfactory driving record.
State of Texas Notary Public certificate is a plus.


TexasWater Company is an equal opportunity employer. We welcome and encouragediversity.

EEO Statement
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

This job has expired.