Operations and Budget Coordinator
Florida Atlantic University

Job Info

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Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Operations and Budget Coordinator - Boca Raton, FL.

Summary of Responsibilities:

• Perform budget reports and track account balances.

• Assist the Associate Director/Director of Research Programs by helping submit budget amendments, costing allocation changes, and accounting adjustments.

• Provide administrative support to the Associate Director/Director of Research Programs, the Executive Director, and the Institute team.

• Assist team by submitting expense reports, spend authorizations, and requisitions for purchasing.

• Answer phone calls, schedule meetings, and attend to guests/students/office/lab issues when needed.

• Maintain proper records of important documents.

• Provide comprehensive support for the unit's research lab facilities, including orders, repairs, and maintaining inventory of equipment.

• Perform HR functions for the unit, including submitting job requisitions, assisting with recruiting and onboarding, helping pay student stipends, and helping submit visa application paperwork.

• Cross-train and serve as a backup to the Office Administrator or other team members as needed.

• Organization and facilitation of unit events, informational sessions, and general faculty meetings. Responsibilities include event planning, coordination with internal and external stakeholders, budget management, and post-event assessments to ensure continuous improvement in engagement and satisfaction.

• May assist with research programs, grant tracking, and attend research trainings when needed.

• Enter tuition waivers for students in accordance with university policy.

• Assist with writing and editing newsletter material and assist with managing and updating the unit's website content to ensure accuracy, relevance, and engagement. This includes publishing news articles, creating flyers, updating research achievements, event information, and resource links. Collaborate with Research Communications to maintain site functionality, improve user experience, and enhance the visibility of departmental programs.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.


Preferred Qualifications/Skills:

Degree in finance, accounting, or business.

Experience in Research administration.

Experience using Workday.Salary:$55,000 - $65,000 per year.College or Department:ISENSE: AdministrationLocation:Boca RatonWork Days and Hours:Monday - Friday, 8 a.m. - 5 p.m. Some nights and weekends as needed. In addition, some after hour meetings, and communication with faculty and director.Application Deadline: 2024-10-21Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

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