Part Time Administrative Assistant
Installed Building Products

Job Info

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Position Description

*This is a part time role; Working hours will be 830am to 2pm Monday through Friday*

Start a new career with East Coast Insulators, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 175+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

Become part of a growing company with opportunities to learn new skills and build a career.

IBP offers the following benefits:

• Medical Benefits
• Dental Insurance
• Vision Insurance
• 401k with company match
• Paid Vacation
• Paid Holidays
• Competitive Pay
• On the Job Training
• Paid Certification (if applicable)
• Opportunity for Growth and Advancement

Administrative Assistant - is responsible for assisting in the office and completing monthly billing.

Responsibilities

• Communicate daily on contracts, billing information with builders.
• Responsible for meeting month end billing deadlines
• Assist with incoming calls and supports receptionist
• Enter job work orders into Job Core system
• Input invoices and tracks payments
• Responsible for data entry of AR and balancing account receivables
• Type various memos, correspondence, reports and other documents.
• Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail

Qualifications

• 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
• High School Diploma or GED, required
• Proficient in Microsoft office products including word, excel, Power-Point and outlook.
• Excellent verbal and written interpersonal skills
• Excellent data entry skills
• Experience with AR, AP, billing and payroll processing experience a plus
• Must be transparent, reliable and conscientious as well as have a positive attitude
• Work independently or with others in a dynamic environment
• Operate general office equipment for example; fax machine, copier, scanner and etc.
• Must be able to work under pressure and prioritized work based on urgency
• Fluent in Spanish a plus
• Registered Notary a plus

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Able to lift light to moderate weight, as well as sit for extended periods of time.
• Experience using a computer.
  

Work Environment

• Office environment.
  

EEO Statement

IBP is an equal opportunity employer.

This job has expired.