Project Assistant
University of North Carolina at Chapel Hill

Job Info

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Department:

Arts and Sciences Deans Office - 300100

Career Area :

Administrative/Clerical Support

Posting Open Date:

11/05/2024

Application Deadline:

11/11/2024

Position Type:

Temporary Staff (SHRA)

Position Title :

Project Assistant

Position Number:

20051663, 20007133

Vacancy ID:

S024284

Full-time/Part-time:

Full-Time Temporary

Hours per week:

40

Work Schedule:

Monday - Friday, 8:00 AM - 5:00 PM, with some flexibility

Position Location:

North Carolina, US

Hiring Range:

$20.00/hour

Proposed Start Date:

11/25/2024

Estimated Duration of Appointment:

6 months or less

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit:

The College of Arts & Sciences Business Operations Office includes Dean's Office teams for both finance and human resources, as well as a shared services team to provide support for individual units' finance and human resources needs. These teams have been created to provide a high level of service to the College of Arts & Sciences while increasing operational efficiency, effectiveness and communication.

Position Summary:

We are seeking a detail-oriented and proactive Project Assistant. This role will primarily involve converting physical employee files into organized digital records.

The ideal candidate will have strong organizational skills, familiarity with computer systems, and an aptitude for working independently while collaborating effectively within a team. Flexible hours are available for this position.

Key responsibilities include: Scan and digitize physical employee files, ensuring high-quality digital records; Ensure all digital files are accurate, complete, and properly labeled; Maintain confidentiality and security of sensitive employee information; Assist with occasional data entry and file management tasks as needed.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience:

- Strong written and verbal communication skills
- Exceptional attention to detail
- Proficiency with Microsoft Office Suite and basic database systems
- Ability to work independently, with moderate to limited supervision
- Critical thinking and problem-solving skills
- Ability to quickly learn new tasks and systems
- Experience working in a collaborative, team-oriented environment

Preferred Qualifications, Competencies, and Experience:

Experience with scanning equipment and document management software

Special Physical/Mental Requirements:

Ability to lift 25 pounds with or without reasonable accommodation.

Campus Security Authority Responsibilities:

Not Applicable.

Special Instructions :

Please note that a resume, cover letter, and list of references are required when applying.

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