Property Administrator
Ultimate Staffing Services

Job Info

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The Property Administrator provides administrative and operational support to the property management team to ensure the smooth day-to-day operations of commercial properties. This role requires excellent organizational skills, attention to detail, and strong customer service abilities.

Key Responsibilities:
Administrative Support:

Manage tenant correspondence, including emails, phone calls, and mail.
Maintain and update tenant contact information, lease files, and property records.
Prepare and distribute notices, reports, and other documentation as required.
Assist in the preparation of budgets, financial reports, and lease abstracts.

Tenant Relations:

Serve as the first point of contact for tenant inquiries and service requests, ensuring timely resolution.
Coordinate with vendors and contractors to address maintenance issues or other property needs.
Assist with tenant onboarding and move-in/move-out processes.
Operations Management:

Track and monitor work orders, vendor invoices, and property expenses.
Ensure compliance with company policies, lease agreements, and building regulations.
Schedule inspections, maintenance, and vendor services as needed.

Financial Duties:

Process invoices, track accounts payable/receivable, and assist with monthly billing.
Generate tenant statements and follow up on overdue payments.
Support the property manager with financial reporting and reconciliations.

Event and Project Coordination:

Assist with tenant events, building improvements, and special projects.
Coordinate with marketing teams for property-related announcements and updates.
Qualifications:
Education: Bachelor's degree preferred in business, real estate, or a related field preferred.
Experience: 2+ years of administrative experience, preferably in property management or a related field.
Skills:
Strong communication and interpersonal skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with property management software (e.g., Yardi, MRI, or similar) is a plus.
Excellent organizational and time management skills.
Ability to handle multiple tasks and prioritize effectively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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