Public Affairs Assistant
Mosaic

Job Info

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The Mosaic Company (NYSE: MOS) is the world's leading integrated producer of concentrated phosphate and potash-two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Tampa, Florida with operations throughout North America (U.S./Canada) and South America.

At Mosaic We Help the World Grow the Food it Needs - Apply today and join our team!

Public Affairs Assistant - Entry Level Candidates are Encouraged to Apply

Where will you work: The successful candidate will work out of our FishHawk Office (13830 Circa Crossing Drive | Lithia, Florida 33547). You will also enjoy a hybrid office schedule with dedicated office days for collaboration with your colleagues. Additionally, you will be eligible to work a 9/80 schedule with every other Friday off. We also have an onsite fitness facility.

The Public Affairs Assistant will be responsible for providing administrative support to the Director, Public Affairs and Government Relations and their respective teams. Responsibilities will include handling confidential material and assisting with day-to-day workflow including mail, e-mail, scheduling, travel arrangements, phones, etc. This individual will add value as a member of the business unit through strong administrative, organizational, technical and communication skills.

What you'll do:

• Make travel arrangements (domestic and international) and arrange for visas.
  
• Schedule and coordinate business meetings (internal and off-site).
  
• Prepare audio equipment for meetings.
  
• Prepare and submit expense reports.
  
• Provide administrative support to the Director and teams.
  
• Prepare correspondence, including memos, presentations, emails, and voicemails.
  
• Handle copying, filing, faxing, scanning, and confidential material.
  
• Coordinate schedules (calendars, meetings, conference calls).
  
• Develop, proof, and format correspondence using Microsoft Word, Excel, and PowerPoint.
  
• Process invoices for payment.
  
• Monitor grant and donation information in the grant administration system.
  
• Run reports on giving data to analyze program outcomes and budget information.
  
• Coordinate payment of grants to recipients.
  
• Manage relationships with non-profits and community partners.
  
• Field inquiries from non-profit partners and manage the declines process.
  

What you'll need:

• High School/GED required.
  
• 5+ years of administrative experience or similar.
  
• Corporate Communications experience
  
• Experience using MS Office Suite
  

Bonus points if you have the following:

• Experience with any of the following: Benevity, Spark, DocuSign,
  

What's in it for you:

• An attractive base salary + an annual incentive
  
• 11 paid holidays each year
  
• 401k with a company match and annual company contributions(US candidates)
  
• Paid sick leave
  
• Paid vacation (commensurate with experience)
  
• A robust benefits package which includes Medical, Dental, and Vision insurance
  

#LI-KM1

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