Receptionist
TSI Incorporated

Job Info

---

Who Are We?

Do you want to help to make the world a better place? Join our team! At TSI our vision is to create a better world by helping to protect people, products and the environment. We are proud of the wide range of solutions we provide that solve our customer's problems around the world. From helping to ensure worker safety and understanding air quality to supporting complex highly technical industries such as pharmaceuticals manufacturing, semiconductor, and research customers, TSI employees are part of something special with a purpose.

Receptionist at TSI

The Receptionist is a pivotal figure in cultivating a professional and hospitable environment for guests, visitors, and employees of TSI Incorporated, establishing a positive initial impression for everyone entering the premises. Alongside the primary responsibility, the Receptionist also provides essential office support and manages mailroom operations.

What Will You Do?

In order to grow and build a successful career with TSI, you will be responsible for:

• Greet and welcome guests, visitors, and employees in a friendly and professional manner and direct all guests and visitors to appropriate locations and parties.
• Manage Visitor and Employee badges and maintain an accurate visitor log book to track badges, arrivals, and departures.
• Ensure compliance with TSI's visitor protocol and other relevant requirements.
• Answer and direct incoming calls promptly and efficiently.
• Manage emails and forward faxes to appropriate TSI employees.
• Uphold confidentiality and discretion when handling sensitive information.
• Operate TSI's check signer machine to affix signatures onto approved accounts payable checks.
• Maintain cleanliness and organization of the reception area and lobby conference rooms.
• Coordinate and order department lunches upon request.
• Manage incoming and outgoing mail, including sorting, distributing, and processing.
• Post outgoing mail, handling various types such as Domestic & International, Express, Priority, Registered, and Certified mail.
• Stay informed about postage rates for international shipments by referring to the International Mail (IM) book and remain updated on rate changes.
• Sort all incoming mail to ensure prompt distribution throughout the building to respective recipients.
• Process invoices for services such as PO Box and Express Messenger.
• Coordinate with the Accounts Payable (A/P) department to request checks for payment.
• Assist with processing Product Registration Cards via mail and intranet, ensuring accurate data entry and timely processing.
• Contribute to the customer creation process in the ERP system (SAP) by accurately inputting relevant data.
• Adhere to all safety guidelines and protocols, promptly reporting unsafe conditions to the supervisor for appropriate action.
• Complete additional assignments and participate in special projects as requested by management.

What Do You Need?

Required

• High School Diploma or GED
• Proven experience in a receptionist or administrative role, preferably in a corporate environment.

Desired

• Familiarity with ERP systems, particularly SAP

Knowledge

• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in completing tasks.
• Ability to multitask and work efficiently in a fast-paced environment.
• Professional demeanor and appearance.
• Willingness to learn and adapt to new responsibilities as needed.

What Can We Give You?
At TSI, our employees are our most valuable assets, and we care about their health and happiness. We offer a competitive benefits program to keep our employees and their family members protected and foster a healthy work-life balance. Additionally, we are committed to employee development and growth, and encourage and foster an environment of collaboration, and innovation. Our work has meaning and the products we design and build help protect people and the environment.

Dress for your day: We want our employees to be comfortable at work and we know they are more productive when they're comfortable. The dress for your day policy allows employees' discretion to select appropriate dress for the business of each workday.

Free Beverages/On-site Cafeterias:Enjoy complimentary coffee, tea and hot chocolate each day at work. We also have two large cafeteria's employees can eat lunch in, as well as an outside patio area that employees can enjoy during the summer months.

Benefit Offerings: Competitive medical insurance plans, life insurance, short-term and long-term disability, 401K Employer Contribution, Flexible Spending Account, Education Assistance, and more.

Legal authorization to work in the United States without the need for sponsorship. We require proof of eligibility to work in the United States.

EOE/M/W/Vet/Disability

TSI provides trusted measurement, application guidance, and data analytics solutions that enable our global customers to make informed decisions. We are creating a better world by helping protect people, products and the environment, as well as by optimizing research and industrial processes.

Nearest Major Market: Minneapolis
Job Segment: Accounts Payable, Receptionist, Semiconductor, SAP, ERP, Finance, Administrative, Science, Technology

---