Senior Administrative Specialist
University of North Texas

Job Info

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Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-Military Science-122100

Job Location: Denton

Salary: $36k+; commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

Army ROTC (Military Science) is a college elective course designed to develop individual leadership skills for either a military or civilian career. Army ROTC offers dynamic training that focuses on complete leadership development. The purpose of the program is to educate, develop, and inspire qualified students for a commission in the U.S. Army, U.S. Army Reserve, or Army National Guard.

Position Overview

Manages and provides oversight of all business and administrative matters of the Military Science Department and Army ROTC program, which includes financial planning and management, human resource planning, facilities management, environmental health and safety compliance, onboarding faculty and staff, and coordination for special events. Liaises with program headquarters at UT Arlington; maintains staff records, student enrollment, military awards, scholarships, and coordinates with other UNT departments and entities.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Preferred Qualifications

Higher education experience a plus.

Required License/Registration/Certifications

None

Job Duties:

Program Scheduling:

• Deconflicts challenging schedules between department Chair and University Deans, the Provost, and departments as well as Army ROTC programs at UT Arlington, Texas Woman's University and Collin College. Reviews and edits class schedules.

Coordinating:

• Department representative for CLASS. Liaise with organizations in and outside of UNT to ensure routine and special events are supported. Responsible for onboarding new faculty and staff.

Communication:

• Communicate effectively as the first point of contact for students, visitors and UNT departments; portray a positive image of the department.

Facilities:

• Coordinate servicing/maintenance for office equipment for UNT owned computers, printers and peripherals. Maintain the Building of ROTC Building and coordinate with outside agencies to ensure its upkeep and improvement.

Logistics:

• Manages purchase and delivery of Army equipment and instructional supplies unique to department.

Finance:

• Understands UNT systems for purchases. Prepares monthly spending reports. Provides annual spending projections for department. Coordinates financial and personnel requirements w/ CLASS Associate Dean for Fiscal and Human Resources.

Work Schedule:

Monday through Friday; 8:00am to 5:00pm. 40 hrs/week.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

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